Reconciliation and year-end close
Reconciliation is the accounting validation of pending income (donations and intentions). The year-end close permanently locks a year once the accounts are finalised.
Reconciliation
- In the menu, click Finance → Reconciliation.
- The list shows all Committed entries, filterable by type (Donations / Intentions).
- Single validation: click Validate at the end of the row.
- Batch validation: tick several rows and click Validate selection.
Reject an entry
- Click Reject on the row and enter a reason.
- The entry is deleted. If linked to a donation, that donation reverts to Draft (receipt number reset).
- The original entry creator is notified automatically.
Close a year
- In Finance → Close, select the year to close.
- The interface shows the number of Committed entries still awaiting reconciliation.
- Click Close financial year and confirm.
- Remaining Committed entries automatically move to Validated, then all entries for the year move to Closed.
Reversal remains possible on a closed entry. It is dated in the current year, not the closed year.
Reopen a year (Administrators only)
- Only Administrator and MSP Admin roles can reopen a year.
- Click Reopen financial year and confirm.
- Closed entries revert to Validated and can be partially edited or reversed again.
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